Job: Director of Finance and Administration – Community Cycling Center

Job Title

Director of Finance and Administration

Company / Organization

Community Cycling Center

Job Description

START DATE: ASAP
REPORTS TO: Executive Director
STATUS: Full-Time
LOCATION: Portland, Oregon
SALARY: $70,000-75,000
BENEFITS: Medical, Dental, Vision, and 401k
ORGANIZATIONAL OVERVIEW

We love Portland and bikes. So, we put our two loves together over 25 years ago, creating a nonprofit organization on a mission to broaden access to bicycling and its benefits.

Our vision is to help build a vibrant community where people of all backgrounds use bicycles to stay healthy and connected. We believe that all Portlanders—regardless of income or background—should have the opportunity to experience the joy, freedom, and health benefits of bicycling. This is the motivation behind everything we do.

In addition to delivering dynamic programs that benefit underserved communities, we operate a full-service bike shop in NE Portland that is staffed by highly experienced staff from diverse cycling backgrounds. Our programs and shop services combined help riders build their skills and confidence; empower young people to ride to school and adults to ride to work; offer educational opportunities for teens to earn school credit; and support everyone in riding for health and recreation. We also collaborate with numerous community partners to generate pathways to employment and engagement within the growing bicycle movement by training new educators, leaders, advocates, and mechanics. Our goal is to help create a healthy, sustainable Portland for all community members.

The Community Cycling Center is an equal opportunity employer and strongly values diversity, equity, and inclusion. Individuals with diverse backgrounds, abilities and experiences are encouraged to apply.

JOB SUMMARY

We are currently recruiting for a Director of Finance and Administration who shares our vision, embraces our mission and has the solid financial management skills to help ensure our continued success as we enter our 30th year. We have an annual budget around $2 million, approximately 32 employees, and a complex mix of financial activity that includes restricted grants, corporate donations, and donated and purchased inventory.

This position requires a hands-on approach to getting things done, and the ability to work well both independently and in diverse teams. This is a hybrid position, the hired candidate will be expected to work in the office at least once a week. The hired candidate must reside in the Portland Metro area.

ESSENTIAL FUNCTIONS

FINANCIAL MANAGEMENT (65%)

• Manage organization’s budget and budgeting process, consisting of multiple departments & types of revenue, unrestricted and restricted funds, inventory and cash flow management, and the full range of general ledger accounts using GAAP accounting standards.
• Prepare timely monthly, quarterly, mid-year and annual financial reports to the Executive Director, department heads and Board of Directors.
• Supervise part-time bookkeeper, to ensure prompt payment of bills, and accurate tracking of revenue & expenses by category.
• Ensure timely and accurate recording of all transactions, maintenance of the general ledger, monthly account reconciliations and month end close.
• Track restricted funding sources; assist with financial information for grant applications and reports.
• Manage bi-monthly payroll (through external service – GNSA).
• Interface with outside accounting/auditing firms to facilitate external review and preparation of tax documents.
• Formulate and administer internal control policies and procedures to ensure protection of agency assets and minimize risk.
• Coordinate & support the finance committee of the board.
• Maintain and update compensation policy annually.
• Work closely with the Board of Directors, Executive Director, and several department heads.
• Continually improve financial systems and financial education throughout the organization.

ADMINISTRATIVE LEADERSHIP (35%)
• Ensure the organization maintains adequate and cost-effective insurance: property and casualty, general liability, “umbrella,” directors and officers, workers’ compensation, employee health benefits, and unemployment.
• Ensure compliance with workers’ compensation, occupational safety and health, and other rules protecting employees, volunteers, and the general public.
• Manage the organization’s facilities, and systems maintenance (lease, security, cleaning, supplies, etc.).
• Manage the organization’s technology, including phones, internet service, computer hardware and software, and email and server systems.
• Coordinate new employee onboarding paperwork and maintain up-to-date HR files.
• Serve as the primary point of contact for employees regarding payroll, benefits and PTO related questions.
• Administer 410k for qualifying employees

QUALIFICATIONS & CHARACTERISTICS

REQUIRED
• At least five years of progressively responsible professional experience, including at least three in financial management.
• Proven effectiveness in finance and accounting, including demonstrated experience in the nonprofit sector.
• Experience with full cycle accounting through month end close, financial statements, audit, budget, payroll and benefits administration, and inventory.
• A demonstrated history of continual process improvement.
• Excellent skills in Microsoft Excel and in some accounting software, and at least moderate experience with Quickbooks Online.
• Good people skills, including experience collaborating in a diverse and dynamic team, and the ability to provide financial information in a concise and easily understandable manner.
• A deep appreciation for the mission and values of the Community Cycling Center, an understanding of the unique and complex community development and social justice issues facing Portland residents, and a personal and professional commitment to diversity, equity and inclusion.
• Criminal background check required

PREFERRED
• Cross-sector management experience in for-profit, nonprofit and social venture work environments.
• Experience tracking inventory, and using Lightspeed or another similar point-of-sale system.
• Bachelor’s degree in Finance, Business Management, and/or Accounting
• Fluency in one or more language(s) spoken in Portland’s marginalized communities, e.g. Spanish, Somali, Vietnamese
• Demonstrated Commitment to serving marginalized community and/or with mixed income housing, title 1 schools, immigration, and/or communities of color.

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Community Cycling Center, we value having a team with varied strengths, skill sets, and areas of expertise. We encourage you to apply even if your professional experience doesn’t match every qualification listed above. You may be exactly who we are looking for!

How to Apply

Please submit a cover letter and resume by email with “Director of Finance & Administration” as the subject line to jobs@communitycyclingcenter.org

This announcement was originally posted on August 21, 2023

NON-DISCRIMINATION POLICY

The Community Cycling Center is an equal opportunity employer. We will not and shall not discriminate on the basis of race, religion, sex, age, national origin, gender identity, sexual orientation, citizenship, veteran status, marital status, sensory disabilities, physical disabilities, mental disabilities and/or any other bases protected by state and federal law. We take proactive measures to ensure against discrimination in hiring, compensation, promotions, and termination of staff, selection of volunteers (including board members) and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, customers, clients, volunteers (including board members), subcontractors, vendors, and other members of our community.

How to Apply

Please submit a cover letter and resume by email with “Director of Finance & Administration” as the subject line to jobs@communitycyclingcenter.org