Job: Assistant to the CEO (Alta Planning + Design)

Posted by on July 2nd, 2010 at 12:32 pm

Job Title
Assistant to the CEO

Company/Organization
Alta Planning + Design

Job Description
Alta Planning + Design is a 65-person consulting firm with a mission to provide green infrastructure and program solutions that help people have active daily lives. We specialize in bicycle, pedestrian, trail, park, and greenway planning, design, and implementation, in addition to outreach and education programs. For more information, see our website at www.altaplanning.com.

Alta Planning + Design’s Portland office is seeking to hire an Executive Assistant to the CEO, Mia Birk (www.miabirk.com). The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important.

In August, Mia will launch her book Joyride: Pedaling Towards a Healthier Planet. Her assistant will help with all aspects of Joyride marketing, including speeches, book distribution, communication, travel, etc.

The Executive Assistant will:
•Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings
•Always be a “step ahead” in forecasting and preparing the CEO for anything on the agenda, from daily tasks to major events
•Communicate and handle incoming and outgoing electronic communications on behalf of the CEO and Principals
•Assist CEO with preparation of presentation materials
•Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
•Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
•Arrange travel schedule and reservations as needed
•Travel as needed to provide support on the road

Must have:
•B.A. in English, Business, Communications, or other relevant field
•Experience supporting the executive level
•Excellent calendar management skills, including experience with shared calendar systems
•Experience assisting with the creation of PowerPoint presentations, memos, and reports
•Amazing organization skills, high energy, and calm under pressure
•Advanced proficiency in MS Office Suite and expert internet research skills
•Experience scheduling travel arrangements for management
•A genuine desire to work in the bicycle/pedestrian planning field
•Positive attitude, energy, ability to adapt quickly

Strongly Prefer:
•Experience in the bicycle/pedestrian/advocacy field

This job will be based out of the Portland office but requires ability to travel, run errands, and be highly mobile.

Salary: $30,000 – $40,000. Alta offers excellent benefits, flexible work schedules, and a fun, collaborative work environment with an extremely dedicated and skilled group of planners and designers.


How to apply:
Please send cover letter, resume, and three references resumes+ea@altaplanning.com. Please, no phone calls.

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