Job Title
Accounts Payable Specialist
Company / Organization
Velotech, Inc.
Job Description
Velotech, Inc. is a locally owned business that has operated in Portland since 2002. Velotech is the parent company of BikeTiresDirect, Western Bikeworks, and Trisports.
Our current A/P Specialist is graduating and getting his CPA. He is moving on to an accounting firm, so we are looking to fill his position. If you would like to work for a fun, laid back company, and this job description sounds like you, then click the link below to apply.
This position reports directly to the Controller and is responsible for all A/P items, including reconciliations, preparing invoices for payment and assisting with reporting and financial statements. Qualified candidates will feel confident in Excel and Quickbooks, be detail oriented, flexible, deadline driven and have a sense of humor.
This position is also an administrative support role for the Receiving Department, where you will assist in identifying invoices in preparation of receipt of goods, duties paid on imported goods, exchange rates used to purchase from foreign vendors, and other administrative activities as needed by the department.
ESSENTIAL FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO:
Accounts Payable Functions:
– Code items such as invoices, check requests, vendor payments, etc., to conform to standard procedures for ensuring proper entry into the financial system.
– Handle all vendor correspondence via phone or email.
– Investigate and resolve problems associated with processing invoices and credit memos.
– Prepare batch check runs, credit card payments, and ACH transactions.
– Ensure supporting documentation is attached to payment packets and supports payment amount.
– Assist with monthly Cash in Transit classification and monthly closings.
– Receive, research and resolve a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons, including inventory receiving discrepancies as they relate to Accounts Payable.
– Perform other duties as required to support Accounting/Finance Department.
– Handle Shipments Report, CC payments to vendors, variances, ACH emails, payment runs, payment matching, invoice entry into Quickbooks.
– Monitor email.
– Petty cash reconciliation, G/L account reconciliations.
– Prepare/Maintain the Weekly Cashflow spreadsheet, monitor & maintain vendor payment spreadsheet
Receiving/Return Functions:
– Contact vendors to resolve any discrepancies with shipments/invoices.
– Aid Receiving in receipt preparation via invoice search and administrative preparation.
– Aid Receiving by collaboratively solving vendor based receiving problems such as missing credits, missing replacement products, etc.
– Maintain a clean and organized workspace.
– Perform all duties in a safe manner and report all safety concerns immediately to supervisor.
– Provide standard-setting administrative expertise to Receiving and Returns department as needed.
MINIMUM JOB REQUIREMENTS:
Sit for long periods of time doing computer work.
Strong attention to detail.
Ability to catch your own mistakes and either resolve autonomously or ask for guidance if you’re not sure how to resolve something.
Strong communication skills both verbal and in writing.
Wear closed toed shoes at all times in warehouse.
Be able to lift 25lbs.
KNOWLEDGE, SKILLS, & ABILITIES:
Excellent communication and organizational skills.
Solid knowledge of accounting principles, knowledge of cycling products and/or sporting goods products is a plus, but not mandatory.
Ability to work in a high volume, fast-paced environment.
Ability to work independently or with others to manage multiple tasks with minimal supervision.
Ability to follow up on pending issues in a timely fashion.
Ability to meet deadlines.
Advanced Quickbooks knowledge.
Working knowledge of Excel.
Customer Service experience a plus.
Associates or bachelor’s degree in accounting preferred.
3-5 years’ accounts payable or general accounting experience preferred.
BENEFITS:
Generous Employee Discounts
Flexible Schedules
Casual Dress
Medical/Dental/Vision for all full & regular part-time employees
Paid Time Off – up to 15 days your first year
Quarterly ‘Get Outside’ days
PHYSICAL/MENTAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle, or feel objects, tools or controls.
While performing the duties of this job, the employee is regularly required to stand; walk, reach with hands and arms, stoop, kneel, crouch and sit for extended periods of time.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus.
The noise level in the work environment is usually moderate.
This description is intended to provide only the basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, ability and working conditions may change as needs evolve.
Velotech is an Equal Opportunity employer
How to Apply
If interested, please click on the link below to apply (or copy and paste into a browser). You can also find us on biketiresdirect.com careers page.