Job Title
Administrative Assistant
Company / Organization
Cynergy E-Bikes
Job Description
Job Title: Senior Administrative Asst./Office Manager
Location: Portland Oregon
Hours: 40 hrs
Compensation: $14 – $25 DOE
Who we are:
We are a growing e-bike store in East Portland that fosters a true team and “family” orientation in which everyone contributes towards providing a better experience for both customers and fellow employees. We’re passionate about giving e-bike users a stress-free buying experience and believe that everyone can find the e-bike that’s right for them whether they’re trying to avoid the car commute, get in shape, keep up with their friends, or just get out and ride for fun more often.
What we’re looking for:
We are looking for an Administrative Assistant/Office Manager who is dedicated and can hit the ground running, as this role can and hopefully will evolve. This position involves working closely with the team and owner of the company, who believes that proven traits and attributes are even more important than specific experience in a given area, albeit some general job qualifications are required and are included below.
Attributes we’re looking for:
• At least 1.5 years of administrative experience; preferably in a fast-pace environment
• Marketing/social media experience (strongly desired, not required)
• Accountable and Trustworthy, with a sense of ownership to do it right w/caring competence
• Great work ethic; at work to work (while having fun!), very rarely needs to call in sick, take personal days, etc.
• Be able to effectively work remotely from time-to-time (autonomous, self-driven)
• Good problem solver (i.e. use of resources, colleagues, Google, Shared drive, Youtube, etc., before concluding you don’t know)
• Self-starter who takes initiative
• Strong organizational skills (time & task mgmt.)
• Attention to detail – almost a perfectionist
• Great communication skills verbal & written (i.e. polished, professional emails, etc.)
• Positive, pleasant demeanor
• Professional
• Tech-savvy
The Role:
For the right person, there is great potential to move beyond this initial job scope. The following lists the strongly desired functions of the role, but has the potential to flex and change as business operations change:
Administrative Assistant/Office Support (80%):
• Office organization / management
• Field in-coming sales calls
• Accessory/Component Purchasing
o Select accessories
o Review vendor programs for savings
o Reorder accessories and standard components as needed
o Review components ordered by staff
o Prepare purchase orders
o Receive and stock
o Merchandise accessories
• Other purchasing – order most equipment and general supplies
• Computer operations – set-up and support for most aspects of point of sale software, receipt, and label printers. Computer purchases, most sourcing of computer repair services
• Accounting/Bookkeeping
o Accounts payable and bill paying
o General bookkeeping using Quickbooks – primarily month-end reporting from POS system and bank/credit card reconciliation
• HR
o Payroll reporting to payroll company, payroll liaison
o Healthcare benefits administration
o 2nd level evaluation of resumes
o Interviewing support
o Review of employee evaluations
o Training – Point of Sale, Rentals, Extended Test Rides, some Sales
• Preparation of hangtags and sell sheets that are not provided by the manufacturer
• Some facilities management
• Post-sale customer contact
Marketing / Social Media (10-15%):
• Create/draft posts on Instagram, Facebook, and Twitter
• Monitor and engage with users on Instagram, Facebook, and Twitter
• Manage posts and emails for special marketing campaigns, PSAs, etc.
• Monitor trends in social media and make recommendations for the adoption of new strategies and applications as appropriate
• Research and connect with competitors/peers in the field via social media
• Track social media and email marketing engagement
Covid precautions:
We practice social distancing, mask-wearing, regular disinfecting of surfaces, air circulation and purifying, among the many precautions we are undertaking to prevent the spread of COVID-19. We are a brick-n-mortar essential business and limit store visitor capacity to prevent crowding and protect our staff and customers.
We offer a very competitive wage and generous bonuses. Health, Dental, Vision Benefits. Paid time off.
How to Apply
Please respond with a cover letter, resume, and salary requirements to accounts@cynergyebikes.com